![]() ![]() Header data is mandatory in the metadata when creating an archivable PDF of a file. While you are at it, you can also add other things related to the document, such as keywords, to make it easier to find the file later using the search feature of your computer’s resource management. Specify a title for your file in the file’s metadata: Select File (Tiedosto)/Properties (Ominaisuudet) and specify the title in the Title (Otsikko) field. Specify a title for your Word file in its properties already before the PDF conversion However, a non-archivable PDF can be accessible. Archivable documents do not contain interactive components: only a static (stable) document can be archivable. The archival format is not suitable for forms intended to be filled in, for example. If you create PDF files for long-term storage with a tool that allows you to select the storage type, select “archivable PDF (PDF/A)”. PDF/A is suitable for long-term storage of files, such as theses stored in Theseus and other archived documents. There are different PDF versions for different purposes the archival format is PDF/A. With the correct settings, you can convert a Word file to an accessible and archivable PDF file in one go. If the file is stored in an electronic archive used by the university, the file must be accessible and also archivable. Start by making your file accessible already in Word. New documents shared in higher education institutes’ e-services must be accessible.
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